QuickBooks® The Official Guide Enterprise Edition. ISBN - The Adobe Acrobat PDF format of this eBook makes it easy to access content the customer the discount even if the payment is late, as a goodwill gesture. Naturally you need computer hardware and operating software to use computerized accounting software. Computer hardware encompasses physical. But setting up the QuickBooks Pro can be complex and time-consuming. Contractor's Guide to QuickBooks Pro can save hours of time in.
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What's New in QuickBooks QuickBooks Pro Edition. QuickBooks Premier Edition. Accountant Edition features. Based on the business form entry, QuickBooks enters transactions in Debit/Credit format . Can compile documents and statements into pdf formats for reports. This manual is for users of QuickBooks Pro , which is a multicurrency version of the multicurrency – at the time of writing QuickBooks does not have.
Troubleshooting Step 3: Delete qbprint. Right-click and delete qbprint. Now delete qbprint. At the left side panel, check the default email name, if it is not the default email program you are using then double-click the Default section and type the name of your email program.
Hit OK and then Restart Windows. Press Enter and search for the Print Spooler service in the services list.
Right click the Print Spooler service and select Start. Try printing any document using QuickBooks again. Right click the Regedit icon and select Run as Administrator. QuickBooks Pro tracks payables and receivables so you can see at a glance what's owed and what's due.
Having all this information available almost instantly should help you sleep better at night. And it helps you make better decisions. For example, it's nice to know how long it's been since you received the last check when a customer asks for "just a little more work" on a project.
And the estimating function built into QuickBooks Pro is limited, as you'll discover in Chapter Everything you need for estimating is on the CD inside the back cover of this book and gets installed when you select the "Complete" installation.
The first is to track orders placed for special order items, such as windows, doors, and skylights. Another is to track what you've committed to pay subcontractors.
For example, suppose a subcontractor bids a project at a certain price.
You can use a download order to track the bid price to compare it with the bill he submits. The third use is to establish a schedule for multiple payment draws for a subcontractor. If you agreed to pay a framing contractor, say, 30 percent on completion of the floor framing, 30 percent on completion of the walls, and 40 percent after the roof framing, you can use download orders to keep track of those payment schedules and payments you make against them.
The timecard window looks like a paper timecard, so data entry will be a familiar task. You'll find QuickBooks Pro's payroll function to be very accommodating.
QuickBooks Pro payroll handles tax withholding, additions, deductions, and company contributions. Deductions such as health insurance, payments to a retirement plan, or union dues are simple to set up and report.
So are company contributions such as health, life, and workers' comp insurance paid by the company. You can record irregular payroll events such as bonuses, reimbursed travel expenses, and advances against salary.
QuickBooks Pro even keeps track of sick and vacation time due employees. QuickBooks Pro payroll reports provide all the information you need to file state and federal employer tax forms in any of the 50 states.
That's part of the QuickBooks Pro payroll system. Intuit, the developers of QuickBooks Pro, have a small additional charge for the current tax table. Payroll tax tables are updated automatically as tax rates change. If you want, you can use the QuickBooks Pro Online Payroll Service to pay all of your state and federal taxes and file all the necessary forms including W2s for a modest cost. What's on the CD? We hope you bought this book because there's a CD in the back.
We've loaded the CD with everything you need to get the most out of QuickBooks Pro: A QuickBooks Pro data file with a Chart of Accounts, items list, class list, and memorized reports for you to adapt to your business.
Just plug in your own company data - vendors, subs, customers, etc.
National Estimator , an easy-to-use estimating program with over pages of construction cost estimating data for general contractors. Job Cost Wizard , software that converts your National Estimator estimates into QuickBooks Pro format so you can create invoices and track costs on every job.
Requires Windows 95 or later. Sample business forms in the Forms folder. You'll find a grid to track change orders and a timecard to collect payroll data from tradesmen in the field.
Other forms will help you organize information gathering in your office. Estimators may like using the estimate summary form to collect estimating data for transfer to QuickBooks Pro.
You won't get much out of this book without a working copy of QuickBooks Pro. So the first step will be downloading and installing QuickBooks Pro if you don't have it already. Fortunately, you can get QuickBooks Pro at most large software outlets. For the lowest price, try searching for a dealer on the Web. Some dealers offer expedited delivery at little or no cost. Since estimating is important to most construction contractors, we're going to cover estimating from three perspectives.
In Chapter 12, you'll see how to enter the summary data from estimates you've already written into QuickBooks Pro. From here, you can do progress billing and job cost tracking. In Appendix A you'll learn how to use the estimating system built into QuickBooks Pro to create estimates. And for those who want still more estimating power, Appendix B has complete instructions for using Craftsman's estimating software, National Estimator , and Job Cost Wizard , a program that lets you turn estimates into invoices that will export to QuickBooks Pro.
Both are included on the CD in the back of this book. But despite the sales hype, QuickBooks Pro isn't easy to set up and learn. Dozens of options and preference settings may lead you down the wrong road, resulting in hours of frustration. We've spent hundreds of hours testing the options and preferences in QuickBooks Pro to help you get it right the first time.
Follow our examples and you'll have an effective accounting system that provides all the information any successful business needs - and in the shortest time possible.
QuickBooks Pro doesn't replace accountants. But it does help organize and standardize your bookkeeping system. Every report your accountant needs is readily available.
This makes it easier for your accountant to prepare tax returns and annual reports. The time saved should translate into lower costs for your company. In this book, we'll explain how to: If you understand and apply the methods in this book, you should see real improvement in the effectiveness of your accounting system. And, you'll gain the personal and financial rewards that come from working not just harder, but smarter.
Contractor Edition? You'll notice that the title of this manual refers to the "Pro" version of QuickBooks. Simple Start can't create estimates and can't track time spent on specific jobs. If time tracking and estimating are important to your construction company, invest the extra money to get QuickBooks Pro. Contractor Edition, this book will work for you as well. All the features in this book are based on QuickBooks Pro, which is included in the Premier and Contractor editions.
Contractor Edition. You'll find another major advantage to QuickBooks Pro once we get into estimating. QuickBooks Pro can do progress billing - creating an invoice for each part of a job as you complete that part. That's important if you handle larger jobs that take weeks or even months. For example, you can send out a bill that covers percent of the foundation work, 40 percent of the framing, and 20 percent of the plumbing on a job. That's an important advantage. No calculation is required. QuickBooks Pro does the math and keeps all the records: These progress billing statements may also become important business records to reduce arguments over what's still owed.
We believe QuickBooks Pro has the best combination of power and simplicity for small-volume builders and general contractors. It makes accounting simple for non-accountants because it works the way you do.
You've been writing checks for years. With QuickBooks Pro, you fill in blanks on a check the same as always. But you do it on a computer screen. And you add notes to check stubs about accounts and jobs to be charged just the way you've always added notes to the stubs of paper checks.
Timecards, download orders, and invoices work the same way. Can QuickBooks Pro do the job for you?
The thousands of construction companies now using QuickBooks Pro are good evidence that it can. If you're serious about making your construction business grow and prosper, you'll want the accounting and reporting power built into QuickBooks Pro.
There's an old saying among builders about construction accounting: If you agree, QuickBooks Pro may be perfect for your company. For more than ten years, the three authors of this book have used construction accounting packages, some costing thousands of dollars. None are as slick, professional, and as easy to use as QuickBooks Pro. In our opinion, QuickBooks Pro offers the builder, remodeler, general contractor, and specialty subcontractor the best off-the-shelf accounting program on the market.
It's affordable, reliable, and probably has all the features you'll need. Even though QuickBooks Pro never mentions debits and credits, it handles accounting and reporting functions the same way an accountant would. You may never notice, but QuickBooks Pro uses conventional double-entry accounting.
That means each time you enter a transaction, the numbers go two directions - one way as a debit and another way as a credit. Suppose you enter a bill from a supplier. Behind the scenes, QuickBooks Pro records the transaction two ways, first as an account payable and then as a charge to an expense category. Strictly speaking, the way it comes out of the box, QuickBooks Pro isn't a true construction accounting program.
But it's adaptable enough to fit the needs of most construction companies like a glove. For example, you can customize reports to get great job cost reports, just like a so-called "construction accounting package. Why Should You Believe Us? All three authors have been in construction, using computers, and using QuickBooks and QuickBooks Pro for many years.
We're confident that what we've done for others we can do for you, too. Karen Mitchell was a general building contractor and is currently co-owner of Online Accounting www. Karen conducts seminars nationwide for contractors who use QuickBooks Pro.
She is a frequent speaker at many construction trade shows such as: