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Overview of Activities with the Lotus Notes 8 client. Tutorial page. An initial page applications and solutions or export to PDF format. ODF can. IBM Lotus Notes Tutorial pdf, IBM Lotus Notes online Tutorial with reference manuals and examples. When you create PDF files from your IBM Lotus Notes / Domino content you may need to prevent unauthorised access, restrict sensitive operations, or apply.
Early releases also did not offer a way to encrypt NSF files, raising concerns that local replicas might expose too much confidential data on laptops or insecure home office computers, but more recent releases offer encryption, and as of[ when? Security[ edit ] IBM Notes was the first widely adopted software product to use public key cryptography for client—server and server—server authentication and for encryption of data.
Until US laws regulating encryption were changed in , IBM and Lotus were prohibited from exporting versions of Notes that supported symmetric encryption keys that were longer than 40 bits. In , Lotus negotiated an agreement with the NSA that allowed export of a version that supported stronger keys with 64 bits, but 26 of the bits were encrypted with a special key and included in the message to provide a "workload reduction factor" for the NSA.
This strengthened the protection for users of Notes outside the US against private-sector industrial espionage , but not against spying by the US government.
Some governments objected to being put at a disadvantage to the NSA, and as a result Lotus continued to support the bit version for export to those countries. IBM Notes and Domino also uses a code-signature framework that controls the security context, runtime, and rights of custom code developed and introduced into the environment.
Notes 5 introduced an execution control list ECL at the client level. The ECL allows or denies the execution of custom code based on the signature attached to it, preventing code from untrusted and possibly malignant sources from running. Notes and Domino 6 allowed client ECLs to be managed centrally by server administrators through the implementation of policies.
Since release 4. Administrators can centrally control whether each mailbox user can add exceptions to, and thus override, the ECL. Database security[ edit ] Access control lists ACLs control a user of server's level of access to that database. Only a user with Manager access can create or modify the ACL. Default entries in the ACL can be set when the Manager creates the database. Roles, rather than user id, can determine access level.
Programming[ edit ] IBM Notes and Domino is a cross-platform, distributed document-oriented NoSQL database and messaging framework and rapid application development environment that includes pre-built applications like email, calendar, etc. This sets it apart from its major commercial competitors, such as Microsoft Exchange or Novell GroupWise , which are purpose-built applications for mail and calendaring that offer APIs for extensibility. Originally, replication in Notes happened at document i.
With release of Notes 4 in , replication was changed so that it now occurs at field level.
A database is a Notes Storage Facility. Every note has a UniqueID that is shared by all its replicas. Every replica also has a UniqueID that uniquely identifies it within any cluster of servers, a domain of servers, or even across domains belonging to many organizations that are all hosting replicas of the same database. Each note also stores its creation and modification dates, and one or more Items. There are several classes of notes, including design notes and document notes.
Design notes are created and modified with the Domino Designer client, and represent programmable elements, such as the GUI layout of forms for displaying and editing data, or formulas and scripts for manipulating data.
Document notes represent user data, and are created and modified with the Lotus Notes client, via a web browser, via mail routing and delivery, or via programmed code. Document notes can have parent-child relationships, but IBM Notes should not be considered a hierarchical database in the classic sense of information management systems.
Notes databases are also not relational , although there is a SQL driver that can be used with Notes, and it does have some features that can be used to develop applications that mimic relational features. IBM Notes does not support atomic transactions, and its file locking is rudimentary.
IBM Notes is a document-oriented database document-based, schema-less, loosely structured with support for rich content and powerful indexing facilities. This structure closely mimics paper-based work flows that IBM Notes is typically used to automate. Items represent the content of a note.
Every item has a name, a type, and may have some flags set. A note can have more than one item with the same name.
Flags are used for managing attributes associated with the item, such as read or write security. Items in design notes represent the programmed elements of a database. For example, the layout of an entry form is stored in the rich text Body item within a form design note.
This means that the design of the database can replicate to users' desktops just like the data itself, making it extremely easy to deploy updated applications. Items in document notes represent user-entered or computed data. An item named "Form" in a document note can be used to bind a document to a form design note, which directs the IBM Notes client to merge the content of the document note items with the GUI information and code represented in the given form design note for display and editing purposes.
However, other methods can be used to override this binding of a document to a form note. The resulting loose binding of documents to design information is one of the cornerstones of the power of IBM Notes. Traditional database developers used to working with rigidly enforced schemas, on the other hand, may consider the power of this feature to be a double-edged sword. IBM Notes applications development uses several programming languages.
Formula and LotusScript are the two original ones. LotusScript is similar to, and may even be considered a specialized implementation of, Visual Basic, but with the addition of many native classes that model the IBM Notes environment, whereas Formula is similar to Lotus formula language but is unique to Notes.
Since Release 8. The Java toolkit is the least mature of the three and can be used for basic application needs. Database[ edit ] IBM Notes includes a database management system but IBM Notes files are different from relational or object databases because they are document-centric.
Document-oriented databases such as IBM Notes allow multiple values in items fields , do not require a schema , come with built-in document-level access control, and store rich text data. IBM Domino 7 to 8. Whereas the temptation for relational database programmers is to normalize databases, Notes databases must be denormalized. RDBMS developers often find it difficult to conceptualize the difference.
It may be useful to think of an IBM Notes document a 'note' as analogous to an XML document natively stored in a database although with limitations on the data types and structures available.
Since Lotus Notes 8. The benefits of this data structure are: No need to define size of fields, or datatype; Attributes Notes fields that are null take up no space in a database; Built-in full text searching. No relevant configuration settings are saved in the Windows Registry if the operating system is Windows.
Some other configuration options primary the start configuration is stored in the notes. Use as an email client[ edit ] IBM Notes is commonly deployed as an end-user email client in larger organizations, with IBM claiming a cumulative million[ citation needed ] licenses sold to date. When an organization employs an IBM Domino server, it usually also deploys the supplied IBM Notes client for accessing the IBM Notes application for email and calendaring but also to use document management and workflow applications.
As IBM Notes is a runtime environment, and the email and calendaring functions in IBM Notes are simply an application provided by IBM, the administrators are free to develop alternate email and calendaring applications.
It is also possible to alter, amend or extend the IBM supplied email and calendaring application.
There are several spam filtering programs available including IBM Lotus Protector , and a rules engine allowing user-defined mail processing to be performed by the server.
Comparison with other email clients[ edit ] IBM Notes was designed as a collaborative application platform where email was just one of numerous applications that ran in the Notes client software.
These two factors have resulted in the user interface containing some differences from applications that only run on Windows. Furthermore, these differences have often remained in the product to retain backward compatibility with earlier releases, instead of conforming to updated Windows UI standards. The Office component is based on OpenOffice. All the applications included are based on the OpenDocument format.
Also the latest version have improved cross platform support as they can be deployed on Windows, Mac, Linux distros like Ubuntu and more. With all this however, the application is proprietary and has been criticized because of its unintuitive interface for the users as it had a number of buttons and names changed, making the person that used it confused when pressing or clicking on the respective options as they were doing a totally different thing.
For increased portability and user interaction however the files created and edited with the Lotus Notes can be converted to PDF documents and managed easier without the need of having the whole suite installed as well.
PDF converters like novaPDF contain additional features that have the possibility of enhancing the PDF even further with signatures, protection, bookmarks, watermarks, searchable content, file merging etc. Convert a Lotus Notes file type to a PDF document Regardless of the Lotus application you are in, as long as that program support file printing within its interface, make the following actions to convert the lotus file to a PDF document. First open the file by clicking Open in the Lotus Notes interface.
After you have opened the file a set of additional options will be visible. The Lotus file will be then converted to PDF.